How to Void a Check for Direct Deposit (and What to Use Instead)
Payroll asks for a voided check for one reason: your routing and account numbers, printed by the bank, with zero chance of a typo. Here's how to do it right — and what works when you have no checkbook.
Voiding a check correctly
Take an unused check and write VOID in large letters across the front — through the payee line and amount box, but not over the routing/account numbers at the bottom. Blue or black ink. Don't sign it. Record the check number in your register; a voided check can't be cashed, but tracking it keeps your numbers tidy.
No checkbook? Three accepted alternatives
(1) A bank letter for direct deposit — most banks generate one instantly in the app or at a branch, stating your routing and account numbers on letterhead. (2) A screenshot or PDF of your account-details page from the banking app — many payroll providers accept it. (3) A preprinted deposit slip with your numbers. Ask payroll which they take; the bank letter is accepted almost everywhere.
Attach it to the authorization
The voided check or letter accompanies the direct deposit authorization form — generate that form on this site with your details completed, sign it, attach the verification, and hand both to payroll. First deposit typically lands within one or two pay cycles.
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